Leave it to us, we'll get it done

Focus on doing what you love and growing your business even more

The things we do best

Providing Awesome Support

We know that growing a business is hard work. There are parts of the job that you love doing and these remind you why you started. Then there are the boring, time-consuming kind of tasks that bind you down limiting the actual time growing your business and boosting revenue. Think bookkeeping, invoicing, scheduling and confirming meetings, organising digital files, updating blog posts, scheduling social media, replying to emails and finally, the dreaded "T" word (That "To-do List" you never seem to finish).

  • Document format and templates
  • Typing and data entering
  • Online filing (Dropbox) 
  • Proof reading 
  • Agenda preparation 
  • Typing up of minutes (client to supply content)
  • Creating or updating of SOP documents (Standard operating procedure)
  • Conducting research of products/ competitors etc and compiling report.
  • Ordering, packaging and sending gifts to clients or suppliers
  • Webinar support
  • Monitoring and responding in a timely manner to e-mails 

  • Set up inbox rules

  • Flagging important emails for you or send to other team member attention 

  • Set up and monthly managing of inbox folder system

  • Inbox detox removing Spam and unsubscribing to unwanted emailing lists

  • Mailbox archiving 

  • Schedule appointments

  • Confirmation and reminders of appointments and meetings

  • Book personal appointments (Dentist, hair, restaurant and doctor appointments)

  • Coordinate your business calendar with your social/ family calendar

  • Video Call Setup and Management (Zoom/Skype)

     

  • CV/ Resumé reviewing
  • Interview scheduling
  • Top applicants screening/ reference checks
  • Preparation of job offer
  • Follow up with unsuccessful applicants
  • Input and capture of time sheets
  • Updating staff files
  • Creating and sending of quotes and invoices
  • Processing orders and refunds
  • Sending follow up emails on outstanding payments
  • Capturing of receipts
  • Posting in accounting software/ system
  • SARS e-Filing
  • Management social media platform
  • Daily monitoring during business working hours
  • Schedule of posts on  platforms (Client supply content)
  • Branded social media images
  • Messenger response in timeous manner
  • Managing online communities
  • Set up of Social Media accounts
  • Update content on webpage
  • Update products and information on webpage
  • Scheduling upcoming blogposts (client to supply content)
  • Manage members login on website and new members
  • Respond to customer queries
  • General maintenance  
  • Set up of Webpage 
  • Update and capture of CRM database
  • Manage customer service email queries
  • Assist with appointment scheduling (no cold calling)
  • Quotation and Invoice management
  • Manage and capture orders
  • Run sales report once monthly
  • Design and create branded templates
  • Newsletter creation and scheduling (Client supply content)
  • Ordering, packaging and sending of gifts to clients and or suppliers
  • Remote assistance with planning of events
  • Competitor brand analysis and research report

Do more in less time

Dynamic Virtual Admin Solutions is here to give you your time back and to lighten your load. Our aim is to help you focus on doing what you love and growing your business even more.

Our promise to you: We will treat your business as if it were our very own. We know that when YOU feel confident that everything is taken care of behind the scenes, your business will SKYROCKET!

Choose the plan that's right for you

You shouldn’t have to pay for the time it takes to finish a task.

We charge for the admin or project to be completed.